Why Use Multi Sub-Admin User Accounts?
If you’re looking for a way to have multiple users and sub accounts under the same master account, but with different user permissions, look no further.
The Magento 1 Multi User Account extension has everything you need to create and manage sub logins under a single Magento account to restrict access levels for each admin user.
Sending Cart for Approval
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When a subaccount user adds items to the cart, based on their subaccount permission settings they may be required to send the cart for approval. The subaccount extension is perfect for creating employee accounts with company logins. |
Subaccount user with items added to cart but who must send cart for approval as they don't have the required permission to complete the purchase |
Create/Edit Subaccount Permissions
The Magento 1 Multi User Account Extension turns a standard Magento customer account into one with multiple users and sub accounts with different levels of access permission and unique logins. It creates sub-accounts under a parent customer account (main account).
Master account can add, delete or edit subaccount permissions from their master account dashboard |
This Magento 1 Multi User Extension is a perfect solution for companies that own a B2C or B2B Magento online store and would like create one account with multiple sub logins. Companies can control advanced permissions and limit sub-user access and abilities. For example, one person could be granted the ability to buy merchandise, while another can only view orders and customers and so on. |
Restrict Access of Cart Approval by User Role
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One of the most important features of the Magento 1 Multi User Extension is the ability to send orders for approval. While a sub account user can add products to the cart, they will need to get approval from the account owner to complete the purchase. This functionality depends on the sub account user permission as set by the account owner. |
Master account can view all carts awaiting approval and approve each individually |
Account Owner Can:
- Restrict Order Creation – Restrict order creation by sub-admin account.
- Maximum Order Amount – Restrict order creation by sub accounts only to a predefined amount. If the total is higher than the set limit, order approval is required.
- Cart Approval Process – Set rights for sub-admins to ask the master account for cart approval.
- Approval Managers – Add other master accounts for the approval of a specific sub account. Each master admin user account can support more than one sub account.
Using the Magento Sub Accounts Extension
- Multi-User Account – Allow account access to other users
- Sub-Logins – Create unique sub logins for multiple users
- Sub-User Abilities – Allow sub-users to create orders, track sales, and modify profile information, depending on defined roles
- User Management – Add, edit, or delete sub-users and user roles in your Magento online store
- Manage User Permissions – Control user permissions per each individual user
- Security – Prevent site errors and protect sensitive information with strict permission to access controls per user role
- Use for B2B – Solution for B2B stores that need to grant limited access sub-admin users
- Order Viewing – Allow employees to see all orders or only their own
- User Roles – Provide another person the ability to perform actions on your site according to their role in the company
- Delegate Store Tasks – Allow online store tasks to be completed by multiple employees, reducing admin time
- Access Permission Levels – Read Only, Modify Account Information (like addresses, names), Order Creation, Order Creation & Modify Account, Order Creation with Approval
- Cart Options – Sub-users can share a shopping cart or each user have own separate cart
- Order Approval – Request for cart approval from the account owner before being able to complete a purchase
- API – Methods for managing and creating sub-users
Advanced Magento User Permissions Levels
- Read Only – Sub user can view information such as purchase history and reports, but cannot make modifications
- Modify Account Information – User can only modify general profile information such as addresses and names
- Order Creation – Sub-admin user can create new orders, but cannot modify profile information
- Order Creation & Modify Account – Sub account can create orders and modify profile information
- Needs Approval – Sub user can add items to cart, but account owner must approve them.
- Access Cart or Checkout– Define if the sub account can access cart or checkout.
- View Account Orders – Define if the sub account can view all account orders or only their sub account orders.
- Notifications – Define if sub-admin users will receive an order / shipping / invoice notification emails when they create an order.
Magento User Management Extension Related Resources
Magento Multi Sub-Admin User Account Features
Please check the user guide to learn more about this extension.
| Multi-User Account – A Magento customer account can have multiple sub-user accounts | |
| Employee Accounts – Create separate logins for each employee | |
| Unlimited Users – The account owner and store admin user can create an unlimited number of sub-accounts | |
| Permission Levels – Grant different permission levels per user, depending on his/her role in the company | |
| Security – Maintain store security by giving additional users limited access | |
| B2B – Great solution for B2B companies who may want to restrict access for sub logins | |
| User Management – Store account owner can add/edit/remove users | |
| Sub Account Filtering – Admin users can filter sub-users by name, email, permission level, or user ID | |
| API – Pull sub-user information and create sub-user accounts | |
| Shared Cart – Define if subaccounts share the same cart between separate accounts | |
| Employee Account Management – Easy to use recover/change password and email for sub-user accounts on the frontend | |
| Email Notifications – Define whether a sub user will receive a copy of order emails | |
| Import Customers from Admin – Admin users can import customers and sub-accounts with all permissions and access options using .csv import from the backend |
SubAccount Permissions
| Order Permission – Account owner can set sub-users to see only their order history or all orders | |
| Viewing Cart – Set sub-user to be able to view/not view cart. Account owner can see sub-user’s cart. | |
| Cart Options – Admin users can set if sub-users share or do not share a shopping cart | |
| Order Permissions – Choose which sub-user can manage orders | |
| Order Approval – Require sub-admin users to request order approval from the account owner. | |
| API – Pull sub-user information and create sub-user accounts | |
| Shared Cart – Define if subaccounts share the same cart between separate accounts | |
| Employee Account Management – Easy to use recover/change password and email for sub-user accounts on the frontend | |
| Email Notifications – Define whether a sub user will receive a copy of order emails |
Magento Multi Sub User Account Modules
Magento 1 Multi User Account Image Gallery
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- Manage sub users
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- Add a new sub-account
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- Send for approval button on cart page
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- Account owner approve cart
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- Admin – cart waiting for approval
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- Admin managing customer through parent account
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- Admin managing sub users
Magento 1 Multi User Account Extension Frequently Asked Questions
Please check the user guide to learn more about this extension.
How many sub-users can a customer have on a single Magento account?
There is no limit to how many sub account users are assigned to one Magento account with the Magento 1 Multi User Account Extension. Just be mindful of the capabilities of your hosting package if you are intending to have many many users and sub account users.
To learn more about adding Sub-users with the Sub Account extension see this Help Article or Click Here to learn about the CSV import feature.
Click here to learn about the Soap API integration for managing Sub-account users
Who would benefit from using multiple Magento sub-accounts?
Ultimately, the extension is best for companies or corporations who may be employing different people for purchasing equipment and supplies, and would like to keep track of who buys what. It is also useful for accountants and managers that need to view the monthly expenses of their company, and for administrators to supervise purchases.
The majority of sites using this extension will be B2B but there are plenty of B2C site applications as well.
Contact our Pre-Sale Chat support or Submit a Ticket to request a Demo of the Sub-Account extension to see its features for yourself.
Who can approve sub-users' order requests?
The first answer to this is, it is possible to set a sub account user’s permission to allow them to create orders themselves. Then of course the Parent user of the sub account user or the administrator can approve their order request. We have also included a feature that allows either the store admin or the parent user to delegate sub user approvers, who are sub users with permission to approve other sub users’ order requests. There is a lot of flexibility in who can or cannot approve orders trickling down from the preference of the Admin.
To learn more about sub user approvers check out this Help article.
Is there any way to import a list of users and sub account users in bulk?
Yes. We have included a CSV import option to import and update lists of Users on the site. There is a sample CSV included with the extension which can be downloaded and used as a schema to get you started. There is also an API integration which could be used to build a custom solution for importing users and sub users.
To learn more about the CSV import check out this Help article or to read more about the Soap v2 API click here.
Does the extension send email notifications for new order requests? If so, who receives them?
Good question. Yes. There are email notifications sent when new order requests are submitted by sub account users. Who receives them depends on the configuration set by the administrator. Either the Master account, the subaccount approver with the closest approval limit or both the master account and the most suited sub account users will receive a notification.
To learn more about notification emails reads this Help article.
Can a subaccount be associated to more than one master account?
Yes, however, this requires the purchase of an additional module, the Multiple Master Subaccount add-on
Does the extension support API methods for creating/managing sub-accounts?
Yes. The Sub-User extension works with the Soap v2 API methods, learn more about this and the API calls in this Help Article
Can sub-accounts be bulk imported using CSV?
Yes. The extension comes with a built-in functionality to import sub-accounts using CSV. The CSV Import method can also be used for editing existing Sub User accounts.
To learn about importing Sub-Account users using the CSV import feature, read more about it in this Help Article
Can parent accounts login as one of their sub-accounts?
Yes. There’s a login button on the customer dashboard in the sub-accounts management area. Clicking on it will allow you to log in as the chosen sub-account.
This is called Emulating a Session, to learn more about it see this Help Article.
